Organizational Memory — Canonical Model

Company: IntegrateWise
Product: SpineWorkspace
Foundation: Spine Fabric

Definition

Organizational Memory is the governed, provenance-bearing institutional knowledge that survives beyond a single session or agent and can be used as shared business context.

It is derived from organizational events, decisions, evidence, work outcomes and approved interpretations.

What It Is Not

• raw chat history
• agent working memory
• a model's prior answer
• an unreviewed extraction
• a provider-specific database
• a UI table
• a vector index by itself

Lifecycle

Event / Evidence
    ↓
Context Assembly
    ↓
Triage
    ↓
Candidate
    ↓
Staging
    ↓
Governance
    ↓
Approval / Rejection / Defer
    ↓
Canonical Promotion
    ↓
Organizational Memory
    ↓
Index / Projection
    ↓
Human + Twin Context

Memory Scopes

Personal → Conversational → Agent → Organizational Staging → Organizational Published

Only the governed promotion path can move material into Organizational Published.

Scope	Boundary	Governance	Store
Personal	One user. Hard boundary — no other principal reads it.	User owns it; no approval needed	personal_memory
Agent	One agent or Twin instance within one tenant. Working state.	Not directly promotable; must pass triage as evidence	agent_memory
Conversational	One session or thread. Ephemeral working context.	Decays; never promoted directly	conversational_memory
Organizational staging	Candidate organizational memory.	Human/governed review required	triage_results (pending)
Organizational published	Approved tenant-wide memory.	Governed: staging → approved → published	org_memory

Memory Contract

Every published memory item carries:

• tenant identity
• memory ID
• category
• source evidence
• entity references
• provenance/lineage
• author/approver where applicable
• creation/update timestamps
• lifecycle state
• freshness
• confidence dimensions
• conflict status

Architectural Law

Memory informs organizational truth; it does not silently become organizational truth.

Relationship to Triage

Organizational memory is produced only through the governed promotion path. See TRIAGE_AND_ORG_MEMORY.mdx for the complete triage → promotion specification.

Relationship to Spine Fabric

Organizational memory is a layer within Spine Fabric. It is:

• Interpreted — derived from canonical facts and session evidence, carrying confidence and provenance
• Governed — every promotion requires approval; confidence never grants authority
• Scoped — personal memory never widens; organizational memory is tenant-wide
• Provenanced — every item traces back to its source evidence

Scope Widening Rule

Scope only ever widens through promotion, and promotion is always governed.

Conversational and Agent memory are evidence, not truth. Personal memory never widens at all — it can only be cited by the user who owns it.